Corporate Secretarial Services in UAE
The corporate secretarial services are needed to help any business comply with the local requirements for the smooth running of corporate governance. Such services comprise a range of activities dealing with administration and law, aimed at bringing companies into compliance with the provisions of the statute by creating records and ensure effective communication among various stakeholders. HHS Lawyers in Dubai offers comprehensive corporate secretarial services tailored toward the requirements of all sorts and types of businesses and industries.
HHS Lawyers provides corporate secretarial services in UAE to foreign and local businesses alike. Our regulatory experts provide corporate secretarial services to assist businesses with corporate secretary duties and responsibilities such as preparing the proper documentation of board meeting minutes, full compliance with all legal requirements of appropriate government authorities, and maintenance of corporate records and books.
At present, our team of seasoned lawyers and legal consultants in UAE act as support for hundreds of businesses. The firm serves as the strategic extension of corporations, in charge of corporate secretary requirements, especially safekeeping official seals, board resolutions, and important documents of companies.
Our global company secretarial services
We provide assistance to small and large businesses in UAE for their corporate secretary requirements, which include:
- Preparation of meeting minutes for meetings of shareholders or board of directors
- Safekeeping of corporate seals and affixing them on important paperwork and documentation that require official corporate seals
- Attending to the serving of important company notices
- Reporting and documentation of constitutional changes, any change to the principal address, increase in investment or capital stock, in the name of the company, and financial year
- Preparation and filing of reports and applications to government authorities
- Documentation of share transfers and shares issuance
- Certification of corporate acts, countersigning of corporate certificates and documents, and making reports/statements which may be requested or required by rules and regulations of government authorities
- Formation or incorporation of company
- Registration of company representative office or branch
- Registering company correspondence or office address
- Opening of company bank account
- Assistance on ad hoc basis
Corporate Secretarial Services for CRS and FATCA Reporting in the UAE
The Common Reporting Standards (CRS) and the Foreign Account Tax Compliance Act (FATCA) are two global initiatives that aim to combat tax evasion and promote transparency in the financial sector. The CRS applies to a wide range of financial information, account holders, and financial institutions, while the FATCA targets U.S. taxpayers and entities with offshore accounts. Both CRS and FATCA require annual reporting and withholding of taxes in certain cases.
CRS and FATCA require financial institutions in the UAE to identify, document, and report the financial accounts of certain foreign tax residents to the UAE Ministry of Finance, which will then exchange the information with the relevant tax authorities. CRS and FATCA also impose due diligence and compliance obligations on the financial institutions, as well as penalties for non-compliance.
Corporate secretarial services can help financial institutions in UAE to comply with CRS and FATCA requirements by providing following services:
- Classification & due diligence of company & its account holders or beneficial owners according to CRS & FATCA rules.
- Preparation & submission of CRS & FATCA reports to UAE Ministry of Finance or relevant regulatory authority.
- Advice & guidance on exemptions, exceptions, and thresholds for CRS and FATCA reporting.
- Update & maintenance of company’s records, books, registers in accordance with CRS & FATCA requirements.
- Representation & liaison with authorities in case of any queries, audits, or disputes related to CRS & FATCA reporting.
By outsourcing the CRS and FATCA services to a professional corporate secretarial service provider such HHS Lawyers, companies can benefit from the expertise, experience, and efficiency of the service provider. They can also save time, money, and resources that they can use to focus on their core business activities and goals.
Corporate secretary responsibilities
A lot of our clients in and out of UAE hire us to handle their corporate secretary responsibilities starting from company formation up to full compliance with local legislation. Here are some of the duties and responsibilities that we help relieve from businesses so they are able to focus more on their core income-generating activities in UAE:
Documenting and scheduling of board meetings
One of the primary duties or responsibilities of a corporate secretarial service in UAE is scheduling board meetings, documenting minutes to every meeting in order to maintain validity and integrity of important business meetings, and complying with all notice requirements for meetings. Apart from the aforementioned, our regulatory experts based in Dubai and across the- UAE help in documenting changes to share capital, as well as resignation and/or election of company directors.
As per the UAE law, companies are required in arranging board meetings for each fiscal year, and making Board of Directors aware prior to schedule meetings. If needed, our legal consultants can also help in organizing the lodging, venue, food, and transportation for the business meetings.
Record keeping
Our team is also often tasked in maintaining books and records of companies. More than a mere timekeeper, we help organize and secure company documentation, which includes but isn’t limited to:
- Registration certificates
- Board resolutions
- Records of shares or stocks
- Transfer books
- Minutes of board meetings
Requirements for company’s full regulatory compliance
Others
Our corporate secretarial service in UAE can also include inspection during election of directors. The team can be responsible in helping ensure proper conduct is retained during the election through supervising or performing the following:
- Determination of number of stocks or shares
- Effect and/or validity of proxies
- Verifying existence of quorum
- Addressing questions and issues that are related to the right of each member to vote
- Tabulation and counting of votes and consents
- Making announcements of the results from election
Meeting minutes are to describe accurately all decisions that are finalized by the board for business meetings, which means implementation and dissemination have to be executed properties. Here at HHS Lawyers, our corporate secretaries effectively communicate resolutions to concerned parties. Subject to the approval and designation of the board or company administration, we can also act as advisors, giving guidance to the Board on their duties and responsibilities while also offering recommendations for corporate governance.
If you want to know more about corporate secretarial services in UAE continue reading below for Frequently Asked Questions or call us today to book a consultation!
The Role of Lawyers in Corporate Secretarial Services
- Compliance with Statutory and Regulatory Provisions
One of the key roles of corporate secretarial services is to make certain that the company must act in accordance with with all applicable laws and regulations, in regard to filing annual returns, maintaining statutory registers, and make sure that all documents are delivered on time to the regulatory authorities. Our proficient lawyers at HHS Lawyers are well-versed in the UAE company law and assured that your business never falls out of compliance.
- Drafting and Reviewing Legal Documents
The lawyers also play a very major role in the drafting and reviewing of all legal documents related to corporate governance. These documents shall include, amongst others, shareholder agreements, board resolutions, and all other important documents. Our team make sure that the documents are correctly drafted and legally sound, with an eye toward the company’s objectives and the regulatory requirements in each particular case.
- Resolving Legal Problems
Involvement of lawyers in corporate secretarial services may be quite helpful in case of any legal trouble or disputes. Our lawyers at HHS Lawyers resolve all legal issues quickly and effectively so that your business runs smoothly. We provide legal consultation and representation for the protection of the interest and reputation of your company.
- Strategic Legal Advice
Besides compliance and document management, our lawyers will also render legal advice of a strategic nature so any business may grow and expand. This shall include giving recommendations and advice on mergers and acquisitions, restructuring, and other corporate actions. Our firm will work hand in hand with your management in strategy design that suits your business goals and accords with your legal obligations.
Why Choose HHS Lawyers in Dubai for Corporate Secretarial Services?
- Legal Expertise and Compliance
Lawyers’ involvement in corporate secretarial services adds a layer of legal expertise invaluable to businesses. Our lawyers at HHS Lawyers are well-versed in UAE Corporate Law and keep updating themselves with changing legislation. Be assured that your business would be kept updated with the changing laws to avoid any penal actions or litigation.
- Drafting and Reviewing of Legal Documents
We realize that every business is different, and we tailor our services to each business’s individual requirements. Be it a small startup or a large corporation, our tailor-made solutions are designed in alignment with your business goals and regulatory requirements.
- Comprehensive Support
We render full corporate secretarial services on all matters relating to corporate governance and compliance. We ensure that your business stays on the right track concerning effectiveness and efficiency, from the maintenance of statutory records to the offering of legal advice.
- Excellence through Commitment
At HHS Lawyers, we do not compromise on excellence. We strive to offer top-notch services that will exceed your expectations. We have long-term relationships built with our clients on the principle of mutual trust and further founded on transparency and service excellence delivery.
Contact Us
If you are looking for professional and reliable corporate secretarial services in the United Arab Emirates, search no more because HHS Dubai Lawyers are here to help you with all issues related to corporate governance and compliance requirements. Reach out to us today, and let us discuss how our services can make your business a great success.
To ensure your business stays compliant and well-governed, seek assistance from HHS Lawyers in Dubai today. Our team of lawyers is more than ready to help you attain tailor-made corporate secretarial services.
How should I start with a corporate secretarial service in UAE?
To start, acquire a corporate secretarial service in UAE and give experts the responsibility of ensuring integrity of company governance framework, making sure there is efficient administration for the business, full compliance with regulatory and statutory requirements, and organization for the implementation of decisions that are made by the company.
Do corporate secretaries need to be lawyers?
It is not a must for corporate secretaries to be lawyers, but background on knowledge on the local legislation will certainly be a plus. Call us today if you wish to talk to regulatory experts in Dubai and to know more about our corporate secretarial service.
