Shimaa Ghazi
Legal Assistant Notary Public
Shimaa Ghazi Expertise
First, I am highly experienced professional and legal researcher who has worked for more than 8 years within the UAE legal field. In terms of skills, I focus on bridging the gap between complicated legal issues and effective business solutions by coordinating properly, analyzing, and managing relevant documents.
At the moment, I work as a Legal Assistant/Notary Public for HHS Lawyers, performing critical authentication activities, and ensuring full compliance of our clients with all necessary regulations. Also, I graduated from Alexandria University with a Bachelor of Science in Law (English Section), giving me necessary knowledge and skills to translate and analyze legal materials both in English and Arabic.
I feel comfortable when working under stress, and thanks to my administration skills, I can authenticate identities, administer oaths, and manage complicated administrative process of legal case life-cycle. I want to provide each client with high-quality, creative legal service.
Representative Case Experience
Notarization Services and Prevention of Frauds
- Identity verification and document examination are done strictly to prevent forgery and ensure that all signatories are willing and fully understand their obligations.
- I am well versed in online notarization and virtual identity verification by using audio-visual technologies and secure sites according to the prevailing laws.
- The processing of apostille services and certification of international documents is done by me in order to guarantee that they meet the required standards in terms of authentication in international transactions.
Criminal Defense Legal Documents Drafting and Administration of Cases
- I assist in drafting various legal documents including affidavits, settlements, and motions for court proceedings.
- I have vast experience in real estate transactions where I perform notarization of deeds and mortgages and also ensure that the parties understand the legal consequences of the transaction.
- I oversee the entire filing process within the government and judicial authorities to ensure compliance with deadlines and procedures.
Coordination & Research
- Legal research It is my responsibility to conduct thorough research on laws and precedents for lawyers’ strategies and provide the right legal counsel.
- Primary point of contact with clients I serve as the primary point of contact for clients. I onboard new clients and gather preliminary information about the case.
- Trial organization I am responsible for organizing trials and preparing evidence binders to ensure that the team is prepared to represent themselves in court.
Case Study: Accelerating High-Volume Notarial Compliance
Challenges
During the last big organizational reshaping, when multinational stakeholders had to get involved, there was a need to notarize a great many of documents to be used within several jurisdictions in the shortest possible period. The challenge was to assure 100 percent accuracy in identity verifications and compliance with the law while keeping the process timely and without any delays.
Strategy
I have developed a formalized procedure for electronic notarization, and also used safe audio-visual communication means to facilitate virtual identity verifications of signatories outside the jurisdiction. I have personally been in charge of document checking phase to ensure that all pages were legitimate and no manipulations were applied. On top of that, I had also notarized the documents meant to be used in foreign countries, and worked directly with government institutions in this regard.
Outcome
As a result of my organized approach, all the documents were notarized and legalized in due time and without any errors. This allowed me to organize a transparent process by properly informing the signatories about the notarial acts so that the restructuring process did not have to be hindered by any legal complications and commercial interests remained unharmed.
Shimaa Ghazi Academic Certifications
- B.S.C. in Law (English Section) – Alexandria University
- Dubai Judicial Institute Certificate: Federal Decree-Law No. 31 of 2021 on Crimes and Penalties
- Certification in Leadership Skills – HP LIFE
- Customer Experience (CX) to Business Success – HP LIFE
Shimaa Ghazi Expertise
| Field of Study | Depth of Coverage | Essential Service Provided |
|---|---|---|
| Notary Services | Emirates & Global | Identification and Apostille Services |
| Research | Legal Cases & Legislation | Strategic Reports and Strategies |
| Drafting | Legal Contracts & Filings | Affidavits and Settlements |
| Case Management | Procedural & Onboarding | Scheduling and Documentation Management |
Experience Areas
- Identity verification and document examination to ensure legal compliance and prevent fraud.
- Acknowledgments, oaths and affirmations for affidavits and sworn declarations.
- Maintaining notarial registers/journals and filing notarized documents with relevant authorities.
- Legal document drafting support (basic contracts, affidavits, summaries) and case file management.
- Coordination with clients and teams; scheduling, follow-ups, and deadline tracking.
Credentials
- B.Sc. in Law (English Section) — Alexandria University
- Dubai Judicial Institute — participation certificate (Federal Decree‑Law No. 31 of 2021)
- HP LIFE — Effective Leadership